The Office Assistant is responsible for greeting visitors, directing calls, assisting applicants, helping employees and completing varied clerical assignments. Incumbent will also serve as the single point of contact for security, vending, custodial, and maintenance issues by coordinating efforts with appropriate vendor teams. This position requires a strong sense of confidentiality, organizational, multitasking, prioritization and interpersonal skills as well as time management and solid Microsoft Office knowledge.

In this role, you will:

  • Assist Human Resources with the Recruiting and onboarding processes. Enter data, provide daily/monthly reports, make phone calls to applicants and new hires, schedule interviews, assist with special projects and file internal documents as assigned.
  • Greet visitors and announce their arrival to the appropriate person. Answer multi-line switchboard and transfer calls to the appropriate person/department. Relay all emergency messages. Manage visitor / vendor log books and badges.
  • Serve as the single point of contact for security, vending, custodial, and maintenance issues by coordinating and supervising efforts with appropriate vendor teams. Report facility related issues to Corporate Facilities Manager / Center Leadership team.
  • Prepare labels, send, receive and distribute mail and other deliveries as needed. Process and distribute daily office supply shipments.
  • Create, maintain and distribute spreadsheets, presentations and other documents as needed.
  • Create and/or distribute correspondence and communications as requested.
  • Coordinate and execute site-wide events and special events for meetings and/or lunches for client needs.
  • Create and manage badge and key creation and tracking.

Requirements

What you will need:

  • High school diploma
  • 6 to 12 months of relevant experience is preferred
  • Proven experience using Microsoft Office products.
  • Demonstrated strong verbal and written communicate skills.
  • Demonstrated organizational and follow up skills.
  • Demonstrated ability to effectively interact with all levels of the organization.
  • Demonstrated ability to handle multiple complex tasks simultaneously and accurately.

Looking for a fun place where you can fit in, fuel your passions, help people, and take charge of your career? You’re in the right place. Join the Afni family and be part of our talented global team passionate about helping people and pursuing the life we dream about.  

Do Your Best Work and Grow Your Career

When you join Afni, we'll instantly make you part of our global family of friendly people focused on making really good customer experiences happen. If you're like us, you want to belong to something special, have meaningful work to do, and know how to achieve your career and life goals. 

Our award-winning training and development programs get you ready to work and grow. If you’re the kind of person who wants to build a career and learn new things, we’ll provide the path and the tools to get you there. You bring the motivation and commitment. 

Work in and Support the Bloomington-Normal Community

Are you the kind of person who loves to get involved in community events and non-profit organizations? We love it and make it a habit to respond to the needs of the Bloomington-Normal community through fund raisers, community events, and other service opportunities. 

When you work here, you’ll have plenty of chances to get involved. In Bloomington-Normal, we regularly support the United Way, Big Brothers and Big Sisters, St. Jude Children's Research Hospital, Easter Seals, American Heart Association, CISAR Animal Shelter, and more.

The Perks

Incentives + Bonus
Incentives + Bonus
Competitive Pay
Competitive Pay
Dress for Your Day
Dress for Your Day
Paid Time Off
Paid Time Off
Tuition Reimbursement
Tuition Reimbursement
Fun Events
Fun Events
Referral Bonus
Referral Bonus

Getting Hired

Here’s what to expect and how our hiring process works.

1.

Start your application online by filling out our easy form (literally easy – it takes only a couple of minutes if you type fast). Then, attach your resume and cover letter so that we can get to know you better.

2.

We'll review your qualifications and experience for a possible match. If it looks good, we'll invite you to provide some more information. But don’t worry, it won’t take too long.

3.

If everything still looks promising, we'll be in touch to schedule an interview. Usually this is an initial phone interview followed by a face-to-face meeting. 

4.

We do our best to keep the ball rolling and realize the opportunity needs to be a fit for both you and us. If it doesn’t work out, don’t worry. We may have other positions that are a better fit. Our goal is to place you in a role that gives both you and Afni the best opportunity to succeed.